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Frequently Asked Questions - Civil Registry

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REPORT OF BIRTH OF A FILIPINO 

When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child’s birth must be immediately reported to the Philippine Embassy which exercises jurisdiction over the place of birth.

Births that happened in the following places can be registered or reported at the Philippine Embassy, Budapest: Hungary, Bosnia and Herzegovina, Bulgaria, Moldova, Montenegro, Romania, and Serbia.

Pursuant to DFA FSC 12-12, out of jurisdiction reporting of vital events is allowed. The Embassy will forward applications outside its jurisdiction to Foreign service post concerned, for their appropriate action. 

Ideally, the birth must be reported to the Embassy within twelve (12) months after its occurrence. When the parents neglect to report the birth within twelve (12) months, the birth may nevertheless be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report. In these cases, the person who executed the report shall furnish the Consulate with an explanation surrounding the delay in reporting the birth.

 

REQUIREMENTS:

 

REPORT OF MARRIAGE OF A FILIPINO ABROAD

ONLY marriages contracted in the following places can be registered or reported at the Philippine Embassy, Budapest: (1) Hungary; (2) Bosnia and Herzegovina, Bulgaria. Moldova, Montenegro, Romania, and Serbia.

The Report of Marriage must be filed with the Philippine Embassy which exercises jurisdiction over the place of marriage.

REQUIREMENTS:

 

REPORT OF DEATH

ONLY deaths of Filipinos in the following places can be registered or reported at the Philippine Embassy, Budapest: (1) Hungary; (2) Bosnia and Herzegovina, Bulgaria. Moldova, Montenegro, Romania, and Serbia.

REQUIREMENTS: 

  • Four (4) original duly accomplished  REPORT OF DEATH form (either type written or legibly handwritten) should be executed by next of kin or the attending physician or nurse or their duly designated representative. When the death is reported before the Embassy, the Report of Death will be sworn to before a consular officer. If the Report is sent through mail, the Report of Death form must be notarized with the notary public signing AND acknowledging that the one reporting the death personally appeared before the notary public.
  • The original copy of the Certificate of Death issued by the local health authorities or by the local Country Registrar must be presented. The Certificate of Death should also be reproduced in quadruplicate (four copies).
  • Valid Philippine passport of the deceased must be submitted, also reproduced in quadruplicate (four copies), in order to determine Filipino citizenship. In the absence of the valid passport, any other form of identification showing Filipino citizenship such as:
    • Dual Citizenship (RA 9225) Documents,
    • NSO/PSA Birth Certificate with NOTARIZED affidavit of next of kin certifying that the deceased has not acquired foreign citizenship or
    • Expired Philippine passport with NOTARIZED affidavit of next of kin certifying that the deceased has not acquired foreign citizenship.
    • The fee for this service is $25.00 or 8,250.00 HUF

 

CORRECTION IN THE CIVIL REGISTER ENTRIES 

Filipinos abroad may file a petition before the Embassy to correct a clerical or typographical errors and change of first name or nickname, the day and month in the date of birth or sex of a person in the Civil Register Entries of the Embassy without need of a judicial order.

For those Civil Registry Entries not recorded by this Embassy, you can file your petition with the Civil Registry Section of the concerned Consulate/Embassy or Local Civil Registrar.

For more information on how to correct civil registry entries contact the Philippine Statistics Authority Civil Registration Department:

3rd Floor Vibal Building
Times Street cor. EDSA, West Triangle
Quezon City, 1104
Telephone: (02) 926-7333
Fax: (02) 926-7329 / 926-9973 E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

WHAT ARE THE CONDITIONS THAT THE PETITIONER THAT NEEDS TO COMPLY?

 

FOR CHANGE OF FIRST NAME:

  • The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce;
  • The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that first name or nickname in the community; or
  • The change will avoid confusion.

 

FOR CORRECTION OF CLERICAL/ TYPOGRAPHICAL ERROR:

The error must be visible to the eyes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records.

  • Petition for correction in the Birth Certificate entry
  • Petition for correction in the Marriage Certificate entry
  • Petition for correction in the Death Certificate entry

 

WHO MAY FILE FOR THE PETITION?

  • Whether it is for correction of clerical or typographical error, or for change of first name, the petition may be filed by a person above 18 years of age and must have a direct and personal interest in the correction of the error or in the change of first name in the civil register.
  • Only the following persons are considered to have a direct and personal interest in the correction of clerical error or change of first name:
  • Owner of the record that contains the error to be corrected or first name to be changed.
  • Owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected.

 

WHAT SHOULD BE THE FORM AND CONTENT OF THE PETITION?

The petition, whether it is for correction of clerical error or for a change of first name, should be accomplished properly and in the prescribed form.

  • The law requires that the petition should be in the form of an affidavit, hence, it should be subscribed and sworn to before a person authorized to administer oath.

Note that the Petition and its supporting documents must be filed in triplicate/three copies.

 

WHAT SUPPORTING DOCUMENTS ARE REQUIRED FOR CORRECTING A CLERICAL OR TYPOGRAPHICAL ERROR IN A CIVIL REGISTRY DOCUMENT?

The petition shall not be processed unless the petitioner supports it with the required documents. The supporting documents should be authentic and genuine; otherwise, the petition shall be denied or disapproved. The following supporting documents are admissible as basic requirements:

  • Certified machine copy of the certificate containing the alleged erroneous entry or entries.
  • Not less than 2 public or private documents upon which the correction shall be based. Examples of these documents are the following: baptismal certificate, voter’s affidavit, employment record, GSIS/SSS record, medical record, school record, business record, driver’s license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police clearance, civil registry records of ascendants, and others.
  • Certified machine copy of the Official Receipt of the filing fee.
  • For correction of sex, the additional documents are:
  • Medical certification issued by an accredited government physician that the petitioner has not undergone sex change or sex transplant.
  • Affidavit of publication from the publisher and a copy of the newspaper clipping.
  • For correction of day and/or month in the date of birth, the additional documents are:
    • Clearance from authorities such as clearance from employer, if employed; the National Bureau of Investigation; the Philippine National Police and other law enforcement agencies where person whose day and/or month in the date of birth is erroneous resides.
    • Affidavit of publication from the publisher and a copy of the newspaper clipping.

 

WHAT ARE THE SUPPORTING PAPERS FOR CHANGE OF FIRST NAME? 

As in the case of correction of clerical error, no petition for change of first name shall be accepted unless the petitioner submits the required supporting papers, as follows:

  • All the documents required of the petitioner for the correction of clerical error shall also be required of the petitioner for change of first name.
  • Clearance from authorities such as clearance from employer, if employed; the National Bureau of Investigation; the Philippine National Police and other law enforcement agencies where person whose name is being changed resides.
  • The Embassy’s Civil Registry Section may require additional supporting papers.
  • An affidavit of publication from the publisher and copy of the newspaper clippings should be attached.

           

HOW MUCH IS THE FILING FEE FOR THE PETITION?

The fees are the same for all Philippine Embassies/ Consulates. The fees are the following:  Fifty U.S. dollars ($50.00) for the correction of clerical or typographical error, One Hundred Fifty U.S. dollars ($150.00) for the change of first name.

 

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